Calendar of Events

Board of Governors Meeting

Quarterly Reporting

Develop FY 2020 RCM Model using updated metrics and updated budgets

Accounts Payable Ledger Close

Accounts Payable Ledger Close

FY 2021 Budget Data draft due from Central Cost Centers

Account Reconciliations Complete & Recurring Central Adjustments Complete

Enterprise Planning and Budgeting Cloud Service (EPBCS) Workforce Planning - GO LIVE

Allocations Finalized to Responsibility Centers

Assembly and Senate Budget and Appropriations Committee

Budget Office requests tuition and fee rates

Oracle upgrade

Account Reconciliations Complete & Recurring Central Adjustments Complete

Account Reconciliations Complete & Recurring Central Adjustments Complete

Quarterly Reporting

General Ledger Actuals through March loaded into Forecasting

Final budgets due to the Budget Office from Chancellors' Offices and Central VP Units

Account Reconciliations Complete & Recurring Central Adjustments Complete

Complete all school or unit approvals of requisitions greater than $150,000

Develop Consolidated Board Budget

Accounts Payable Ledger Close

Account Reconciliations Complete & Recurring Central Adjustments Complete

Submit outstanding invoices directly to Accounts Payable for FY2019 processing 

Submit all purchase order line close/cancel requests to ensure processing in FY2019.

Complete all Project Approver and Financial Approver review and approval

Complete all school or unit approvals of all requisitions of any dollar amount under $150,000

Complete all school or unit approvals of requisitions for Internal Purchase Orders (IPOs) to ensure processing in FY2019.

Complete all school or unit processing and approvals of IPO related invoices to ensure processing in FY2019.

Commitment Accounting

Cash Receipt Journals

Cash Receipts Journals

Account Reconciliations Complete & Recurring Central Adjustments Complete

Final Day for Units to Enter Transactions

Reports

Year End Reporting

BOT Executive Committee Meeting

Month End Close

Field Close

BOG Finance & Facilities Meeting

BOG Academic & Student Affairs Meeting

Chancellor & Controller Office Close

BOT Committee on Diversity & Inclusion Meeting

BOG Audit

BOG Health Affairs Meeting

BOT/BOG Joint Investments Meeting

BOG Intercollegiate Athletics Meeting

Board of Trustees Meeting

Board of Governors Meeting

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Time and Labor Cutoff (Salary)

BOG Audit

Time and Labor Cutoff (Hourly)

Accounts Payable Ledger Close

BOG Health Affairs Meeting

BOG Intercollegiate Athletics Meeting

Time and Labor Cutoff (Salary)

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

BOT/BOG Joint Investments Meeting

Time and Labor Cutoff (Hourly)

Chancellor & Controller Office Close

Time and Labor Cutoff (Salary)

Updates to the Campus Space Inventory System Completed

Time and Labor Cutoff (Hourly)

FY 2021 Cost Pool Allocations provided to Central Cost Centers

BOG Academic & Student Affairs Meeting

BOG Finance & Facilities Meeting

Procurement Day

Accounts Payable Ledger Close

Time and Labor Cutoff (Salary)

Time and Labor Cutoff (Hourly)

Account Reconciliations & Recurring Central Adjustments Complete

BOT Committee on Diversity & Inclusion Meeting

BOT Executive Committee Meeting

Field Close

Time and Labor Cutoff (Salary)

Board of Trustees Meeting

Chancellor & Controller Office Close

Board of Governors Meeting

Central Cost Centers complete entering FY 2021 budgets in EPBCS

Time and Labor Cutoff (Hourly)

University Budget Office review FY 2021 Central Cost Pool budgets

Campus CFOs start reviewing RCM results for Central Cost Centers changes

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Distribute Budget guidance to Responsibility Centers

Field Close

Chancellor Offices complete entering FY2021 budgets in EPBCS for Local Cost Centers

Enterprise Planning and Budgeting Cloud Service (EPBCS) open for Responsibility Center Building

Chancellor & Controller Office Close

Q2 Forecast memo

BOG Intercollegiate Athletics Meeting

BOG Health Affairs Meeting

RCM finalized

Quarterly Reporting

BOG Academic & Student Affairs Meeting

BOG Finance & Facilities Meeting

BOG Audit

RCM allocations pushed from PCMCS to EPBCS

Budget Office requests tuition and fee rates

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Final Q2 Forecasts Due to the Budget Office from Chancellor's Offices and Central VP Units

Field Close

Board of Governors Meeting

Chancellor & Controller Office Close

BOT/BOG Joint Investments Meeting

Tuition and fee rates due to the Budget Office

BOT Executive Committee Meeting

Accounts Payable Ledger Close

BOG Health Affairs Meeting

Governor's Budget Address and Governor's FY 2021 Budget

BOG Academic & Student Affairs Meeting

BOG Finance & Facilities Meeting

Account Reconciliations & Recurring Central Adjustments Complete

BOT Committee on Diversity & Inclusion Meeting

BOG Audit

Field Close

Chancellor & Controller Office Close

BOG Intercollegiate Athletics Meeting

Board of Trustees Meeting

Accounts Payable Ledger Close

Board of Governors Meeting

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Final budgets due to the Budget Office from Chancellor offices and Central VP Units

Fringe Rate Adjustment

Q3 Forecast memo

Chancellor & Controller Office Close

Quarterly Reporting

Pre-Meetings for FY 2021 Budget with Chancellor Offices

Accounts Payable Ledger Close

Final Q3 Forecasts Due to the Budget Office from Chancellor's Offices and VP Units

Account Reconciliations & Recurring Central Adjustments Complete

Final FY 2021 Presentations from Chancellor Offices Due

Field Close

Develop Consolidated Board Budget and Presentation

Finance and Facilities Committee Meeting documents due - Proposed Budget

Chancellor & Controller Office Close

BOG Intercollegiate Athletics Meeting

BOG Health Affairs Meeting

BOG Audit

BOG Finance & Facilities Meeting

Finance and Facilities Committee Meeting - Proposed Budget Presented

BOG Academic & Student Affairs Meeting

BOT Executive Committee Meeting

Accounts Payable Ledger Close

BOT Committee on Diversity & Inclusion Meeting

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Project, Financial Approver review and approval, and Expense reports processing

Submit Invoices

Submit Purchase Order (PO), Complete Approvals of PO

Chancellor & Controller Office Close

Board of Governors Meeting

Board of Trustees Meeting

BOT/BOG Joint Investments Meeting

Complete approvals of all requisitions of any dollar amount

Interdepartmental Purchasing

Complete processing and approvals of IPO-related invoices

BOG Finance & Facilities Meeting

BOG Academic & Student Affairs Meeting

Accounts Payable Ledger Close

Board of Governors Meeting

Account Reconciliations & Recurring Central Adjustments Complete

Chancellor & Controller Office Close

Chancellor & Controller Office Close

Year End Reporting

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Quarterly Reporting

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Quarterly Reporting

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Accounts Payable Ledger Close

Account Reconciliations & Recurring Central Adjustments Complete

Field Close

Chancellor & Controller Office Close

Year End Reporting