Capital Equipment Account Codes
When buying moveable capital equipment for Rutgers University—such as specialized research machinery, servers, or large office equipment—please use account codes 67041 through 67050, which are regularly audited to ensure proper capitalization. Additional details about these codes are available below.
What Qualifies as Capital Equipment?
Capital equipment is defined as any moveable equipment with an original cost of $5,000 or more and a useful life of one year or more. This threshold applies per working unit, not to the total value of the purchase order, as illustrated in these examples:
- Capital Equipment: One server costing $6,000. (Meets the per-unit threshold)
- NOT Capital Equipment: Three laptops costing $2,000 each on a single $6,000 purchase order. (Does not meet the per-unit threshold)
Moveable capital equipment includes large, heavy machinery that requires special equipment to transport, provided it is still technically moveable. If an item is permanently attached to a building or land, it is not considered Moveable Capital Equipment.
Parent | Account Code | Description | Minor Category | Comment / Description |
Capital Purchases Equipment | 67041 | Capital Equipment - Athletics | Athletics | 10 years: treadmill, elliptical, pitching machine, weight training system |
Capital Purchases Equipment | 67042 | Capital Equipment - Audio / Tel / Comm / Postage / Machinery / Tools/ Dining / Custodial / Construction (Years 10) | Telcom / Audio / Machinery/ Misc. | 10 years: smartboard, touch display, postage mailing machine, welding machine, auto diagnostic tool, broiler, oven, floor scrubber, washing machine, backhoe, skid steer loader |
Capital Purchases Equipment | 67043 | Capital Equipment - All IT Related / Copier / Comm Equip | IT Related / Computer / Copier | 5 years: server, printer, storage array, computer, computer cluster, copier, switches, router |
Capital Purchases Equipment | 67044 | Capital Equipment - Music | Music | 15 years: piano, organ |
Capital Purchases Equipment | 67045 | Capital Equipment - Laboratory | Laboratory | 10 years: microscope, freezer, centrifuge, incubator, glovebox, fabrication polymerase chain reaction (PCR) System |
Capital Purchases Equipment | 67046 | Capital Equipment - Furniture & Fixtures / Stage Auditorium | Furniture / Conference / Stage | 15 years: desk, modular station, conference table, portable stage |
Capital Purchases Equipment | 67047 | Capital Equipment - NJMMC Plated, Non-Plated/Boats | Vehicles Plated / Non-Plated | 5 years: state gov plated / registered vehicle such as cars, sport utility vehicle (SUV), van, truck, etc. Non-plated vehicles such as all-terrain vehicle (ATV), club car, Segway, boats, outboard boat motors, racing shell |
Capital Purchases Equipment | 67048 | Capital Equipment - Trailers/Farm Equipment | Trailers / Farm | 10 years: utility trailer, boat trailer, livestock trailer, tractor, mower |
Capital Purchases Equipment | 67049 | Capital Equipment - Medical | Medical | 10 years: dental chair, x-ray system, mannequin, imaging system |
Capital Purchases Equipment | 67050 | Capital Equipment - Software | Software | 5 years: purchase of software that can be capitalized. Software purchased outright that is owned with no start and end date of use that could be for science, security, tracking, and space scheduling. |
Note: The "Years" designation (e.g., Years 5, 10, 15) indicates how long the equipment is expected to last for accounting purposes.