Forms and Policies
University Procurement Services
How do I...
Initiate a Wire Transfer
Initiate a Pre-payment
Pay an invoice
Add Banking Information
Request Sourcing Event
Process a non-PO Upload
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Purchasing at Rutgers |
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Informal Bid Intake Form Non PO Transaction Matrix Professional Services Matrix Statement of Work (SOW) Waiver of Bid Request Form Commodity Codes by Form How to Buy Guide RFX Intake Form RU Supplier Registration Form Diverse Supplier Database Small Business Subcontracting Plan Template Business Unity Contract List Turner Construction Quick Guide
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Uniform Guidance |
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Procedure's Manual Cost Analysis - Waiver of Bid Federal Awards over $150,000 Cost Analysis - Waiver of Bid Federal Awards over $250,000 Cost Analysis and Profit Evaluation Instructions Contract Deliverables Tracker Contract Deliverables Tracker Instructions |
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Accounts Payable |
Bill Head Form (for check payment only) Questionnaire for the Management of Funds Direct Disbursement Form Check Cancellation / Stop Payment Form |
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Travel & Expense |
FY2023 Domestic Per Diem Rates (XLS) FY2022 Domestic Per Diem Rates (XLS) Domestic Cities with $50 Per Diem (DOC) FY2023 Foreign Per Diem Rates (XLS) FY2022 Foreign Per Diem Rates (XLS) Foreign Cities with $50 Per Diem (XLS) Travel and Expense Management Procedures Lost Receipt Certification Form (DOC) |
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Discretionary Spending |
Discretionary Spending Guidance Quick Reference Guide Cost Saving Tips Policy Reminder Core and Discretionary Examples Discretionary Spending Core Deck Discretionary Spending Approvers Discretionary Spending Webinar Discretionary Spending Approvers Guide How RU Saving |
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RU Marketplace |
RU Marketplace Access Request Form RU Marketplace System Access Form Submitter / Approver Listing RU Marketplace Requisition Approval Rules - Projects RU Marketplace Requisition Approval Rules - UDOs RU Marketplace Active Users Report RU Marketplace Discretionary Spend Report |
Procedures Manual
View the University Procurement Services Procedures Manual here.
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Resources |
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Open PO Report Purchase Order Mass Close Request Tax Exempt Status Letter COST form for Creation of Internal Purchas Order (IPO) Supplier New Internal Purchase Order (IPO) Supplier Setup Form Ownership Discloser Statement Informal Bid Intake Form Instructions Request a Sourcing Event in Sourcing Director Waiver of Bid Request Instructions Request a Sourcing Event in Sourcing Director Waiver of Bid Request Instructions Independent Contractor or Employee Determination (ICED) Vehicle Purchase Form NJ State Vehicle Fee Instructions AT&T Cell Phone Order Form Verizon Cell Phone Order Form Statement of Work Form Instructions Supplemental Statement of Work Form Supplemental Statement of Work Form Instructions Non-Disclosure Agreement Contract Deliverables Tracker Contract Deliverables Tracker Instructions Non-PO Transaction Matrix Non-PO Direct Upload Recipient Data File Foreign Visitor Information Sheet for Payment Purposes Pcard Guidelines Travel Card Guidelines |
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Suppliers |
Standard Terms and Conditions AA-302 Form Bid Protest Procedures For Suppliers Beneficiary Enrollment Guide RU Procurement Terms and Conditions |