Procure-to-Pay and Oracle Expense Management
Accessing RU Marketplace and training, accessing Oracle Financial Management System, and Oracle Expense Training
Procurement Procedures Manual
We manage
a diverse selection of [goods and services] used by Rutgers University, and establish and handle all supplier relationships and associated processes with the University, including sourcing, contracting, placing orders, shipping, receiving, invoicing and payments.
The University Procurement Services Procedures Manual is a compilation of process and procedures related to Procurement, Accounts Payable and Expense Management.
Supplier Management
New Supplier set-up, supplier record maintenance, prospective suppliers, supplier ethics, debarred supplier list, supplier diversity program, federal contracting and the Small Business Contracting Plan (SBSP), and supplier management post contract award
Sourcing
Sourcing order of preference, sourcing methods (supplier selection), formal bid process, waiver of bid process, additional required documents, and other approvals/notifications needed federally funded sourcing sustainability
Contract Management
Contract types, contract creation and total contract manager setup, contract review and negotiation, contract execution and total contract manager, activation contract management/tracking of deliverables, contract amendments, and end of contract options.
Ordering Goods and Services
Purchasing of goods or services, alternate transactions, and change orders.
Shipping and Receiving
Shipping and receiving goods and services mail services.
Invoicing
Invoice intake, invoices with special considerations, and approved and completed invoices.
Payments
Methods of payment, non-purchase order (PO) upload requests change in payment terms, miscellaneous transactions utilities, and direct-to-Oracle Feeds taxes.
Records Maintenance
Record retention, Open Public Records Act audits, and special reports.
Ethical Conduct
Confidentiality conflicts of interest and prohibition of gifts from suppliers unauthorized purchases debarred supplier list.
Travel and Expense Management
Expense report allowance guidelines by expense type, access to the Oracle Expense Management System, re-imbursement set-up, expense report creation finance approver, expense report approval, expense report audit, and international travel procedure.
Questions?
If you have additional questions, reach out to us below