University Accounting
The Division of University Accounting provides accounting services for the Rutgers community.
We
- help units understand the financial accounting system and meet their needs for new accounts and procedures to control funds;
- prepare internal financial reports essential for effective planning, control, and decision-making;
- generate external financial reports required to evaluate Rutgers’ financial condition; and
- develop the intellectual infrastructure necessary to meet the university's financial obligations and maintain budgetary control over all non-state/non-research funds as well as university compliance with all applicable requirements.
Accordion Content
The responsibilities and contact information for each Accounting department are available below:
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University Accounting
33 Knightsbridge Road, 2nd Floor, West Wing
Piscataway, NJ 08854Anna Kolbik
Associate Controller, University Accounting
Phone: 848-932-9943
Email: anna.kolbik@rutgers.edu -
The Data Governance department ensures the integrity and consistency of the university’s Chart of Accounts. The department provides transactional guidance to the university’s users on how to utilize the various Chart segments and how to request new Chart segments when needed. Visit the Chart of Accounts website at coa.rutgers.edu.
Contact Us
Susan Heleno
Accounting Manager II
Phone: (848) 445-8262
Email: helenosw@finance.rutgers.eduKatherine Mejia
Accounting Assistant
Phone: (848) 445-2103
Email: km1492@finance.rutgers.eduHemlata Patel
Senior Accountant
Phone: 848-445-0326,
Email: hp638@finance.rutgers.edu -
Our department is responsible for preparing Rutgers’ annual audited financial report, including management discussion and analysis, statements, and accompanying notes.
We also
- Work with external auditors to provide supporting detailed transactions/schedules in conjunction with the university’s annual financial statement audit
- Prepare monthly financial statements and quarterly variance analyses
- Oversee for the finance section of the annual Integrated Postsecondary Education Data System (IPEDS) survey for each campus
- Prepare and review the of annual financial statements for University Behavioral Healthcare (UBHC)
- Manage month-end closing task lists for central accounting
- Handle proper accounting in Student Loan, Student Aid, and Educational Opportunity Fund (EOF) funds
- Submit the annual Fiscal Operations Report and Application to Participate (FISAP) survey related to federal financial aid
- Reconcile various balance sheet (asset and liability) natural accounts and investigate variances
- Respond to departmental/unit field questions related to accounting transactions and accounting inquiries
- Prepare various internal management financial reports
- Record and reconcile state appropriations remitted by the state of New Jersey for operations
- Work with senior management to interpret and implement Governmental Accounting Standard Board Pronouncements and National Association of College and University Business Officers (NACUBO) advisory statements
Contact Us
Cheryl Hart
Senior Manager
Email: cop@finance.rutgers.edu
Phone: 848-445-3860Yo Chen
Senior Accountant
Email: yc858@finance.rutgers.edu
Phone: 484-445-1156
Maria Galvan
Accounting Manager II
Email: megal7@finance.rutgers.edu
Phone: 848-445-0338Mindy Rubin
Accounting Manager II
Phone: (848) 445-0318
Email: msr229@finance.rutgers.edu
Christian Van Lare
Senior Accountant
Email: christian.vanlare@rutgers.edu
Phone: 848-455-0304 -
The Plant Funds Department maintains fiscal and accounting control over funds used for capital construction projects (CIP accounts), moveable assets, and unexpended plant funds accounts.
Our department also:
- Monitors and maintains unexpended and borrowed plant funds, including billing from state of New Jersey, federal agencies, and other external sources related to university reimbursable construction costs.
- Oversees the capitalization of tangible plant assets including land, land improvements, construction-in-progress, buildings, moveable equipment, equipment lease/purchase, and gifts-in-kind.
- Facilitates the proper recording of monthly depreciation on all university capital assets.
- Collaborates with Institutional Planning & Operations to open new capital projects (7XXXXX) and track budgets and funding sources.
- Works with the Director of Debt and the University Budget Office on capital projects funded by general obligation bonds, capital leases, and the internal bank.
- Coordinates principal and interest payments.
Contact Us
Ryan North
Senior Manager of Plant Funds and Lease Accounting
Email: ryan.j.north@rutgers.edu
Phone: 848-445-0305Jonel Tinio
Accounting Manager II
Email: jtinio@finance.rutgers.edu
Phone: 848-445-1161Carol Dombrowsky
Senior Accountant
Email: cdombrow@finance.rutgers.edu
Phone: 848-445-2108Sevil Eke
Senior Accountant
Email: sevileke@finance.rutgers.edu
Phone: 848-445-2557 -
The department of Restricted and Endowment Funds manages restricted/endowment projects. This entails ensuring that funds are deposited into a project appropriately created to satisfy the donor's intended use.
Our department is responsible for opening new endowment and restricted projects, securing the appropriate correspondence necessary to support the creation of new projects.
Please contact Research Financial Services to open a project in any instances when restricted contributions are given to Rutgers to support sponsored research activities.
The department of Restricted and Endowment Funds performs the following services for the Rutgers community:
- Maintains endowment principal balances by project in FUNDRIVER.
- Oversees the recovery and distribution of endowment spending and gift revenues.
- Oversees the distribution of endowment spending and gift revenues.
- Oversees the reporting and reconciliation of investment transactions recorded on endowments through Fundriver, the General Ledger and Oracle projects.
- Opens new projects, allocates donated funds to the appropriate accounts, and properly stewards funds to adhere to any donor requirements in conjunction with the Rutgers University Foundation.
- Administers the university's endowment pools and separately invested funds; publishes accurate ledgers to account for university investment activity.
- Assists departments with the setup, maintenance, and reporting for all projects assigned to Restricted & Endowment Projects.
- Creates supplemental schedules and surveys as required.
Contact Us
Restricted/Endowment Operations
Email: endow-restricted@finance.rutgers.eduDebra Vassallo
Senior Manager, Restricted and Unrestricted Operations
Email: dvassall@finance.rutgers.edu
Phone: 848-445-2101Durgarani (Rani) Masanam
Senior Accountant, Restricted/Endowment Operations
Email: dm1162@finance.rutgeres.edu
Phone: 848-445-8266Naushaba Mansuri
Senior Accountant, Restricted/Endowment Operations
Email: nm918@finance.rutgers.edu
Phone: 848-445-1154 -
The department of Unrestricted Operations is responsible for the enforcement of university policies and procedures to maintain accountability and control over the unrestricted operations of the university. The department oversees non-sponsored internally designated projects to support a variety of programs or purposes, including faculty funds and internally designated general funds that are not subject to restrictions placed on them by external sources. The Bank Reconciliation team within the department of Unrestricted Operations reconciles all of the University’s bank accounts including the disbursement account, operating account for ACH’s and electronic funds, depository accounts for cash and checks, payroll and the merchant (credit card) account.
The department of Unrestricted Operations also performs the following services for the Rutgers community:
- Reconciles various balance sheet (asset and liability) accounts and investigates variances.
- Manages the Direct Billing Option used to purchase airline and rail tickets through any of the university's preferred travel agencies
- Manages Petty Cash accounts and Cash Drawer funds.
- Monitors and verifies supporting documentation for Travel Advances processed through Oracle Expense Management.
- Schedules Inventory observations and ensures appropriate valuation and recording of inventories.
- Reconciles transfer, suspense and expense recovery account transactions.
- Responds to departmental/unit field questions related to accounting transactions and accounting inquiries.
- Year-end reporting and analysis of cash and other balance sheet activity.
Contact Us
Debra Vassallo
Senior Manager, Restricted and Unrestricted Operations
Email: dvassall@finance.rutgers.edu
Phone: 848-445-2101Unrestricted Operations
Jennifer Fullowan
Senior Accountant Supervisor
Email: jf1279@finance.rutgers.edu
Phone: 848-932-9941
Yvonne Geng
Senior Accountant, Unrestricted Operations
Email: yvonne.geng@finance.rutgers.edu
Phone: 848-445-8290Raina Patel
Accounting Manager II, Unrestricted Operations
Email: rhp69@finance.rutgers.edu
Phone: 848-445-8278Chelsea Sommerfield
Accounting Specialist
Email: cs2112@finance.rutgers.edu
Phone: 848-445-5014Unrestricted Operations – Banking
Sumaira Qasir
Accounting Manager II, Unrestricted Operations - Banking
Email: sumaira.sarfraz@rutgers.edu
Phone: 848-445-0351Ben Ruffle
Senior Accounting Supervisor, Unrestricted Operations – Banking
Email: benjamin.ruffle@finance.rutgers.edu
Phone: 848-932-9906Enrique Matusalem
Accounting Specialist, Unrestricted Operations – Banking
Email: enrique.matusalem@rutgers.edu
Phone: 848-445-0363Jiali Ren
Accounting Specialist, Unrestricted Operations – Banking
Email: jr1521@finance.rutgers.edu
Phone: 848-445-033Michael Raphel
Accounting Specialist, Unrestricted Operations – Banking
Email: mbr111@finance.rutgers.edu
Phone: 848-445-8276Delicia Devreaux
Accounting Specialist, Unrestricted Operations – Banking
Email: dd1206@finance.rutgers.edu
Phone: 848-445-5481