Cash Journal Templates

Use the cash journal template to record wires or other electronic deposits and upload your cash journal entries to the financial management system. The offices of University Accounting and University Treasury are working to automate these deposits.

A cash journal template to record wires or other electronic deposits can be found in the Resource Library. Please email any questions to cashjournal@sa.rutgers.edu.

Automated Deposits

As of November 23, 2020, the posting of credit card (merchant account) deposits to the general ledger is automated through cash management. The automated posting of these deposits will relieve units of the need to prepare cash receipt journals for credit card deposits. As of July 26, 2021, the posting of cash and check deposits to the general ledger will be automated through cash management. The automated posting of these deposits will relieve units of the need to prepare cash receipt journals for cash and check deposits. This new process will limit potential errors and ensure that deposits are recorded in a timelier manner. Any cash receipts journals that a unit submits for a credit card or depository account will automatically be rejected.

Departments remain responsible for reconciling their merchant accounts and their cash and check deposits, ensuring that all transactions are recorded properly to the general ledger. Use the “Cash Management” journal source to identify the automated transactions on an Account Analysis report.