Frequently Asked Questions

This means that transactions entered within the Oracle system, such as approved journal entries, should post within minutes. Transactions entered in other systems (such as those pertaining to payroll, purchasing, and students) will not be reflected in the general ledger until the scheduled interfaces have successfully completed.

Use RU GL 003 for the general ledger Chart of Accounts segment listing and use RU PJ 013 for the project subledger Chart of Accounts segment listing.

No. Payroll transactions are summarized and posted to the financial management system. To view payroll employee details, consult the PeopleSoft system and the financial data warehouse, including the Payroll Distribution Report and the Employee Status Report, where this information resides.

Browse the Go To Reports list in the Resource Library.

Some reports built for specific purposes may be restricted to certain users, such as system maintenance reports, but there are no report restrictions based on the Unit-Division- Organization.

Yes. For the General Ledger it is RU GL 003 – Chart of Accounts Segment Listing. For the Project Subledger it is RU PJ 013 – COA Segment Listing.

There are several ways to do this in the Oracle system.

We recommend using the RU GL 088 Trial Balance with Account Number report for balance summaries and the Inquire on Detail Balances dashboard in the Oracle system to examine period activity.

Yes, OTBI queries can be saved under “My Folders.”

Yes. Please contact the Finance Data Analytics Reporting team for assistance with setting this up.

This is often due to not changing the default currency setting in the Oracle application.

To see results in the RU Saved Queries, the currency setting must be set to “Ledger Currency.” Follow these steps to fix this:

1. After logging in to the financial management system, click the Tools
2. Click the Reports and Analytics 
3. Click the Catalog () icon.
4. On the righthand side, use the dropdown arrow next to your name to select My Account.
5. On the Preferences tab, select Ledger Currency using the dropdown arrow in the Currency field. Click OK.
6. When all desktop settings have been completed, logout of the Financial Management System, close your browser, and log back in.

This is typically an access-related issue. Check with your supervisor to verify that you have been assigned the relevant roles. If you need to request access to additional security roles, fill out the relevant form.

This is typically an access-related issue. Check with your supervisor to verify that you have been assigned the relevant roles. If you need to request access to additional security roles, fill out the relevant form.

There is no difference between these terms since we use a single currency of USD for “Entered” and do not perform currency conversions for “Accounted.” The “Accounted” amounts should be used for analyses.

You will want to ensure that your Point of View preview is set according to these instructions. Then, reselect each parameter using the “select” button.

Maintenance is likely being performed on the Essbase cube used to access the data you requested. You will have to wait until maintenance is completed to access the report.

The FACES error occurs when your requested search for reporting information returns an excessive amount of data. To fix this issue, close out of the financial management system completely, log in again, and refine your report search parameters.