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University Finance and Administration

Cash Handling Policy (Form 8300) 

We accept cash, defined as U.S. coin and currency, cashier's check, money order, bank draft, or traveler's checks, for in-person payment. Please note that “cash” does not include  personal checks drawn against a payer’s own account. 

Any time we receive more than $10,000 in cash in one transaction or in two or more related transactions, we are required to file Form 8300 "Report of Cash Payments Over $10,000 Received in a Trade or Business.”  

Payers must present government identification (Driver’s License, State Issued ID, or Passport) when making in-person cash payments at a payment center.

Transactions occurring up to a rolling 12-month period are considered related and reportable if the recipient knows (or has reason to know) that each transaction is one of a series of connected transactions.  

Form 8300 is due the 15th day after the date on which the cash was received. Rutgers must provide a written statement to each person named on a required Form 8300 on or before January 31 of the following calendar year in which the cash is received. The Payment Center issues Form 8300. 

For specific form information, contact the payment center at your campus. 

Please refer to IRS Publication 1544, the most recent Form 8300, and the IRS Form 8300 FAQ  page  for information on reportable transactions.