Concur Expense Management
We are pleased to announce that Concur Travel & Expense will replace the Oracle Expense system. Concur Travel & Expense is a fully automated, end-to-end, customer-focused travel and expense solution. Over the next few months, you will learn more about the system implementation, but below are the anticipated benefits.
The new Concur Travel & Expense platform will:
- Facilitate the completion of travel-related expense reimbursements
- Allow on-the-go capabilities through user-friendly mobile applications
- Provide travelers the ability to upload receipts throughout the travel process
- Provide pre-populated expense reports
- Improve the university travel card program
- Provide pre-travel, travel booking, and expense reports within one solution
- Increase travel and expense policy compliance
Additional Resources
-
General
Request
- Creating a Travel Request - Coming Soon
- Creating and Editing a Cash Advance
- Creating an Expense Report
- Adding a Travel Allowance (or per diem) to Pre-trip Request
- Adding Expected Expenses
Expense
- Overview of Managing Expenses
- Creating an Expense Report
- Adding an Approved Request to an Expense Report
- Adding an Expense
- Working with Available Receipts
- Marking Credit Card Charge as Personal
- Entering Travel Allowance (or per diem)
- Allocating Expenses
- Creating and Editing a Cash Advance
- Itemizing Nightly Lodging Expenses
- Itemizing Expenses
- Entering a Personal Car Mileage Expense
- Adding Attendees to an Expense
- Correcting and Resubmitting an Expense Report
Approving Requests and Expenses
-
General
- SAP Concur Expense QuickStart Guide
- SAP Concur Mobil App QuickStart Guide (Mobile iPhone)
- Adding Banking Information to Oracle Expense
Request
- Creating a Travel Request - Coming Soon
Expense
- Creating an Expense Report
- Working with Available Receipts
- Activating E-Receipts
- Acting as a Delegate
- Allocating Expenses
- Itemizing Nightly Lodging Expenses
- Itemizing Expenses
- Entering Personal Car Mileage
- Entering Travel Allowance (or per diem)
- Adding Attendees to a Business Expense
- Correcting and Resubmitting an Expense Report
Approving Requests and Expenses
-
Date
Action
June 1
- All expense reports for currently overdue cash advances should be submitted.
- Note: Open balances owed to the university must be paid by this date. After this deadline, any remaining cash advance balances will be moved to the new system, Concur, and applied to future expense reports.
June 14
- All cash advance requests for travel before July 31 and expense reports must be approved in the current system on June 14 by 5:00 pm.
- Note: After that date, you will not have access to the current expense management system. If you miss this deadline, you must wait to submit any outstanding expenses in Concur when it becomes available.
June 17 - 22
- Rutgers travel must be booked by contacting the Rutgers-approved travel agency via email or phone; the Rutgers Travel Online Booking Tool will be unavailable.
July 1
- Launch of new travel and expense management system