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There are several ways to purchase goods at Rutgers...
Digital catalogs housed in RU Marketplace that allow for purchases of goods directly from contracted suppliers. Quick recquisition to order process that does not require purchasing approval. Order modifications may not be done on punchout orders. [link to job aid]
Various forms to purchase goods and services [link to job aid]
A description for what a quick order is as a type of non-punchout...
A description for what a quick order is as a type of non-punchout...
When shopping in RU Marketplace, you can view "punchout" catalogs of some contracted suppliers and order goods right in the system. Once approvals are complete, RU Marketplace generates a punchout order directly to the supplier. Look for contracted suppliers - these negotiated contracts help save you money, and make the procurement part of your job easier. Order modifications may not be done on punchout orders.
Shopping for punchout suppliers should be done via the punchout tile. Quotes should be submitted via the punchout unless the supplier cannot support these orders.
Punchouts do not allow the use of the Quick Order Form and the Goods Order Form. Instead, item-based orders should be ordered directly in the punchout.
Some punchout suppliers do not allow changes in shipment addresses:
A Quick Order is a type of purchase order for goods under $50,000, that does not require the review of University Procurement Services and may be sent directly to the supplier by the unit once the unit approvals are complete. A Quick Order is not to be used for more than one order (no blanket orders). Quick Orders may only be used to purchase goods and
are not to be submitted as smaller multiple smaller orders in order to bypass the $50,000 threshold. See Submit a Quick Order for requisition assistance.
Certain items cannot be purchased through a Quick Order, even if the total costs are below $50,000. See above Commodity Codes.
Among the restricted items:
You can procure goods and services from other University service units within RU Marketplace, such as Dining Services. A complete list of active internal suppliers is available on RU Marketplace. You must contact the internal unit directly to determine the required type of requisition. See details on the internal purchase order process.
Some goods and services such as honoraria and scholarship payments can be made by check request instead of purchase order. You can use RU Marketplace to generate a check request; this is an official request to Accounts Payable to process and issue payment to a supplier for these select goods. You must supply documents to support the check request and explain all charges. See more details on the check request process.
Punchouts.
Digital catalogs housed in RU Marketplace allow for purchases of goods directly from contracted suppliers. Order modifications may not be done on punchout orders. [link to job aid]
Quick Orders.
A type of purchase order (PO) for individual goods under $50,000 that may be sent directly to the supplier by the unit without the review of University Procurement Services. Some restrictions apply, including as it relates to the quantity of items ordered and certain Commodity Codes. [link to restricted items and job aid]... Submit a Quick Order for requisition assistance. .
Digital catalogs housed in RU Marketplace allow for purchases of goods directly from contracted suppliers.
Considerations
If the supplier needed is not listed in Find Products and Services search, a University-wide contract may not be in place. Non-contracted supplier purchases require more time and documentation, and are not the preferred method at the University.
All purchases must be requested through a Goods or Service Request Form in RU Marketplace, or a Quick Order * if applicable. Prior to completing a requisition, the following forms and quotes are required as external attachments based on the purchase price:
Under $50,000* – No additional forms needed; at least one quote
$50,000-$249,999 - Informal Bid Intake Form and two or more quotes
$250,000 + - RFX Intake Form
$50,000 + no competitive bid - Waiver of Bid Request form and one quote (must justify non-competitive quote) The Waiver must have a robust explanation as to why another supplier could not be used.
*May purchase through a Quick Order. Restrictions may apply.
*Special Considerations: Some commodities require special processes and additional documentation. You should also determine if a contract is needed for your purchase.