Procurement Services: Travel and Expense
Frequently Asked Questions
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At minimum, all Rutgers units are required to follow Travel, Travel Incidentals, and Meal Expense Policy 40.4.1, however individual units may have more restrictions.
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No, the policy is the same. Please see Travel, Travel Incidentals, and Meal Expense Policy 40.4.1. Please also visit How to Expense for students and guests to learn about the process for reimbursement.
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No. Please visit Booking Travel for more information on expense reports.
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No. Please visit Reporting Travel Expenses for more information on reimbursement of travel related expenses.
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Yes. if required for business. See other qualifying expenses for reimbursement.
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Yes, if required for business. Please visit Reporting Expenses for more information.
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Please visit Reporting Expenses to learn what receipts are required.
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Prepare a Lost Receipt Certification Form (DOC) and electronically attach it to the expense report.
Please visit Reporting Expenses for more information. -
Travelers should obtain a memo from the person named on the receipt authorizing reimbursement. Please visit Reporting Expenses for more information.
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Yes. Please visit Reporting Expenses for more information.
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No. Rutgers allows for one day pre-business and one day post-business date (e,g, in this case, you may fly to the location on the 9th and return on the 18th). Please visit Reporting Expenses for more information.
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Any additional cost is considered a personal expense. Please visit Travel Responsibilities for more information.
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Any additional costs resulting from combining personal travel with University business travel are the responsibility of the traveler. Please visit Travel Responsibilities for more information.
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The Oanda currency converter tool should be used when actual currency exchange receipts or credit card statements are not available. Please visit International Travel for more information.
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The University limits reimbursement of personal funds used to purchase goods or services to a maximum of $500, including sales tax and shipping, or software. Purchases in excess of this amount must be processed through University Procurement Services.
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No, airfare and rail (Amtrak) tickets are pre-paid by the University. This eliminates the need for travelers to wait until they return from a trip to submit charges for reimbursement.
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Your department will be billed according to the account and amount indicated on each travel form.
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No, however the unit may order gift cards through Blackhawk.