Procurement Services
Year-End Closing

Purchasing
Submit requisitions that require a signature (e.g., quotes, agreements, and contracts) to ensure purchase orders can be issued by year-end. 
Approval date of the requisition will depend on supplier's responsiveness.

Travel & Expense
Ensure all employees have reviewed their Concur accounts and have:

• Included all available expenses (Air Card, University Card, etc.) for individual travel on an expense report. Air bookings for travel that has already occurred and are visible in the "Your Available Expenses" section of Concur MUST be cleared by year-end.
• Reconciled transactions associated with travel booked for guests or students on a non-travel expense report.
• Submitted all pending expense reports containing Air Card or University Card charges for travel that has already occurred.

Purchasing
Submit requisitions for:

• amounts of $50K and over
• PO Line Modification requests
• PO Line Close/Cancel requests

Accounts Payable
Submit and approve check requests and Non-PO upload files.

Ensure suppliers submit all invoices directly to accountspayable@finance.rutgers.edu.

Note: Invoices submitted after this date will not be completed before the fiscal year-end close.

Purchasing
Complete approvals for requisitions under $50K, excluding contracts. 

Note: This does not apply Internal Purchase Orders (see below)

Travel & Expense
Confirm that expense reports are submitted AND approved by Project Approver and/or Finance Approver. 

Note: Reports without audit violations will be processed by year-end.

Purchasing
Complete approvals for requisitions for Internal Purchase Orders (IPOs).

Note: IPOs approved in RU Marketplace by this date will be processed for fiscal year 2025.