Payroll Year-End Closing

The last pay period end date for both salary and hourly employees is Friday, June 20. The last salary pay date of FY25 is Friday, June 20; the last hourly pay date is Friday, June 27. There will be an auto salary and hourly payroll accrual at fiscal year-end for the remaining six business days of the month (June 23- June 30). 

Please refer to the table for key dates related to Employee Charging Instructions (ECI) and additional information that follows. If you have questions about employee charging instructions, or the SWRJ form after reviewing this information, please contact Payroll Services at (848) 445-2281 or commitacctg@payroll.rutgers.edu

Department default changes will continue to be entered as they are received by Payroll Services.

It is very important that units process timely salary reallocations as necessary through the standard practice using the functionality in PeopleSoft so that the accounting distribution by employee is most accurate.

However, the final day to enter ECIs to effect FY25 is July 11. If ECI reallocations affecting FY25 pay periods are not completed by this deadline, manual payroll accounting redistributions via GL journals may be permitted under limited circumstances. These GL journals should be prepared by the department including related fringe and FICA/Medicare amounts.  Please refer to Operating Procedure in Accounting for Salary & Wage, Fringe and FICA/Medicare Manual Adjustments for additional information. 

Important Reminders:

• Manual redistributions require secondary approval from UCO and must be material in nature.
• Justification and documentation should be provided when submitting these manual payroll redistribution GL journals.
• Use the journal category of RU Accrual/Deferral so that the entry is accounted in Jun-25 but automatically reverses in Jul-26.
• Even if a manual redistribution journal is recorded, units must still prepare the corresponding ECI in PeopleSoft for these FY25 pay periods. Any ECI changes for FY25 will be reflected further in FY26, which will keep the details of accounting by employees accurate. The combination of the PeopleSoft ECI adjustment and the reversal of the manual redistribution journal done in Oracle will result in a $0 effect in FY26 leaving the accounting to only affect FY25.

The accounts for manual redistributions of Salary & Wage, Fringe and FICA/Medicare are available for use as of June 25 as follows: