COVID-19 Updates

CHANGES TO TRAVEL AND EXPENSE REIMBURSEMENT PROCEDURES - April 16, 2020

As we continue our efforts to stop the spread of COVID-19 among students, faculty, and staff, University Procurement Services (UPS) has updated the Travel and Expense procedures to allow reimbursements to be made exclusively by direct deposit. Effective April 30, 2020, all expense reimbursements must be made by direct deposit. This approach will help us protect staff from exposure to the virus by reducing the need for university staff to be on-site to print checks and use mail distribution services during this crisis. FULL MESSAGE AND GUIDANCE

REFUNDS OF REVENUE COLLECTED FROM STUDENTS OUTSIDE THE TERM BILL SYSTEMS - April 10, 2020

If your unit collected revenue from students using a system other than the term bill systems, such as continuing education programs, and you must cancel a course or event as a result of COVID-19 and refund all or a portion of that revenue, then you will need to initiate the Non-PO Upload request process through RU Marketplace. Please use the new Activity value (9105, COVID-19) and the appropriate natural accounts for these requests. FULL MESSAGE AND GUIDANCE 

JOIN OUR COMMUNITY AND STOP THE SPREAD OF COVID-19 - April 7, 2020

Rutgers University has been incredibly fortunate to receive monetary and personal protective equipment donations to help our community of healthcare professionals on the frontlines in the battle against COVID-19. If you would like to donate money, medical supplies, or essential supplies please contact us. FULL MESSAGE AND GUIDANCE 

FINANCIAL REPORTS FOR ACTIVITY 9105 (COVID-19) - April 1, 2020

The University Controller’s Office has created a new chart of accounts Activity value, 9105 (COVID-19) to track the financial impact of COVID-19. Please be sure to create reclassification journals for costs and/or refunded student tuition and fees directly related to COVID-19 that occurred prior to the creation of this new Activity value. In addition, this Activity value, 9105 (COVID-19), can now be used with project transactions for Non-Sponsored projects. FULL MESSAGE AND GUIDANCE 

GUIDELINES FOR DELIVERIES TO RUTGERS AND NON-RUTGERS ADDRESSES - March 26, 2020

In light of the COVID-19 crisis, University Procurement Services is experiencing significant challenges with the procurement and delivery of goods and services to our customers. Please follow the guidelines to help ensure that we can continue to provide quality services related to shipping and deliveries during this time. FULL MESSAGE AND GUIDANCE 

GUIDANCE FOR TRAVEL CANCELLATIONS - March 17, 2020

All Rutgers-sponsored international travel is suspended and domestic travel is not recommended until further notice. If you have any booked travel arrangements, please adhere to the guidelines to cancel your travel plans whether you booked airline reservations through a travel agency, paid for your trip with personal funds, or registered for a hotel or conference. FULL MESSAGE AND GUIDANCE 

TRACKING THE FINANCIAL IMPACT - March 12, 2020

In the upcoming weeks, departments may incur unforeseen expenses or receive requests to refund student tuition and fees directly related to COVID-19. It is important that the University carefully track the financial impact of COVID-19. To this end, the University Controller's Office has created a new chart of accounts Activity value, 9105 (COVID-19). This new Activity value will help departments and the Controller's Office track COVID-19 related transactions and identify them on financial management reports. FULL MESSAGE AND GUIDANCE