Invoice Processing
Invoices submitted by suppliers are matched with the approved purchase orders generated from the RU Marketplace system and then paid.
Invoices with a valid university purchase order are only accepted through email.
Paper invoices will not be accepted.
Invoices submitted to accountspayable@finance.rutgers.edu must have the following:
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Reference a valid Rutgers purchase order. Invoices submitted without a valid purchase order will not be processed.
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The “billed to” must list “Rutgers, The State University of New Jersey.”
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Both a unique invoice number and invoice date. Duplicate invoice numbers will not be accepted.
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Rutgers order and ship-to contact information.
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If taxable and non-taxable items are included on the same invoice, separate the total taxable and total non-taxable amounts (preferred).
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Single email attachments (preferred).
File must be one of the following file types: .PDF, .DOC/.DOCX, .TIF/.TIFF or .JPEG/.JPG.
Please do not send inquires or duplicate invoices to accountspayable@finance.rutgers.edu. This is an invoice processing address that does not respond to email inquiries. All inquiries for payment status should be sent to:??
Units are responsible for:
- Adequate funding on the purchase order
- Completing the purchase order before the supplier delivers the goods or services
- Reminding the supplier to send invoices directly to Accounts Payable
- Timely responding to requests to review invoices via comments
Payment Terms
Rutgers standard payment terms are dependent on the payment method and the invoice date, unless the supplier has a signed contract with different terms. Any exception(s) to these terms must be reviewed and approved by Procurement Services. Requests must come from a Rutgers unit head and not from the supplier.