Using supplier commerce sites called "punchout catalogs" within RU Marketplace, you can procure goods and services directly from contracted university suppliers or from units within the university. These are best used for quick and on-time purchases and are not intended for blanket or standing purchases that will be invoiced repeatedly.
A Quick Order is a type of purchase order for unrestricted goods, under $50,000, from non-contracted suppliers. Made through RU Marketplace, Quick Orders do not require additional review by University Procurement Services, but they are solely intended for one-time purchases of goods and may not be used for blanket or standing purchase orders that require repeated invoicing.
Goods and Service requests are used for service or quantity-based goods purchases above $50,000 and for goods purchases that cannot be completed via Quick Order. The Service Request form may also be used for leases and blanket orders. Visit RU Marketplace and search individual suppliers to obtain specific information about required bidding and quote processes.
Check Requests and non-PO Uploads are used for payments to individuals or organizations, such as honoraria, awards and prizes, gift cards, and reimbursement for certain types of approved expenses. Submission occurs via RU Marketplace and will require review by University Procurement Services.
Internal Purchase Orders allow Rutgers units to procure goods and services, including website design, facilities-related requests, room rental fees, etc., from other units or departments at the university. Orders must go through RU Marketplace but do not require additional review by University Procurement Services.
There are several types of contracts units may use to enter into an agreement with suppliers. Learn more about it here.
Our formal and informal competitive bid process helps the University by providing best prices, fair and ethical relationships with suppliers and enables Rutgers to comply with state and federal regulations. Refer to our "Contracted Supplier" section for more information about the products and services offered by Rutgers' preferred suppliers.
Purchasing continually negotiates contracts with suppliers to gain the best prices for commonly used goods and services. Buying from contracts is the preferred purchasing method at Rutgers. Before making a purchase, visit the Find Products and Services search page to locate a University-wide supplier contract.
There are times when the University does not have a contract for a certain commodity or supplier. Purchasing with non-contracted suppliers requires additional forms, documents, and time.
While most goods or services purchased at the University with a value of $50,000 or more are competitively bid, there are times when the good or service being purchased cannot be quoted from multiple suppliers, and can only be purchased from one supplier. These purchases require one (1) quote and a Waiver of Bid Request.
Use a quick order (for goods) or a service request form. Goods and services can also be purchased from a non-contracted supplier using a quick order. Required documents will vary but include at least one (1) quote attached to the requisition as an external attachment. Be sure to review contracted suppliers search or the non-contracted suppliers resource page for additional, supplier-specific requirements.
Requires a quick order (for goods) or a service request form. Other documents may include at least one (1) quote attached to the requisition as an external attachment, a completed Informal Bid Intake Form, and a Statement of Work for service-based purchases. Be sure to review contracted suppliers search or the non-contracted suppliers resource page for additional, supplier-specific requirements.
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The all-new Supplier Search page has been rebuilt to make it easier than ever for you to search universitywide contracts to find exactly what you need.