1.1: Accessing RU Marketplace

RU Marketplace is the university-wide e-Procurement system used for procuring and paying for goods and services. User access is dependent on their RU Marketplace role. Users may have multiple roles.

Approved personnel must access RU Marketplace through the myRutgers Portal. Permission and approval to use RU Marketplace to shop and perform source-to-pay activities is at the discretion of a user’s supervisor/manager.

First time users can access RU Marketplace by clicking on the RU Marketplace tile under Finance and Administration. The unit business manager must be contacted for additional roles or a change request.

Users have different roles when using RU Marketplace, as follows:

• Shopper – the default role that all end users have initially, unless more roles are given. The Shopper has the ability to browse catalogs, add items to a shopping cart and assign the cart to a Requisitioner. Shopper cannot create requisitions.
• Inquirer – the role assigned to individuals who need to be able to view purchasing requisitions and invoices in RU Marketplace. An Inquirer cannot submit or approve a requisition or approve an invoice.
• Requisitioner – the role assigned to individuals who have the responsibility for submitting requisitions in RU Marketplace. The Requisitioner needs to have the knowledge of the Chart of Accounts that must be input as the funding source for a requisition. A unit’s administrator or other administrative staff member is often a Requisitioner.
• Approver – the role assigned to individuals responsible for approving a unit’s purchasing requisition based on budget and policy. An Approver cannot approve their own requisition. The approval hierarchy is driven by the Unit-Division-Organization (UDO) or the Project ID of the Chart of Accounts used to fund the transaction.
• IPO Invoice Processor – the role assigned to individuals responsible for approving a unit’s Internal Purchase Order (IPO) requisition. Individuals with this role cannot approve their own requisition. The approval hierarchy is driven by the IPO specified in the requisition.