3.3 Reporting Requirements

There are reporting requirements for certain types of RFPs that may go to the state or the Board of Governors.

State reporting requirements (State Comptroller’s office)

• Covid related RFP prior to bidding of $150,000
• Pre-advertisement notice for RFPs valued at $15.2M or greater
• Post-award notification of all awards $3.0M or greater

Board of Governors reporting requirements

• All formally bid procurements $10M and greater must have Board of Governors approval prior to award
• All formally bid procurements between $1M and $10M will be reported at each Board of Governors’ Finance and Facilities meeting as well as annually to the Board of Governors
• Waiver of bids $5M and greater must be approved by the Board of Governors prior to the execution of the contract or the issuance of the purchase order
• Emergency procurements $5M or greater must be approved by Chair of the Board of Governors and Chair of the Board of Governors’ Finance and Facilities Committee prior to execution of the contract or issuance of the purchase order and submitted for ratification by the entire board at the next Board Meeting.
• Bid waivers between $1M and under $5M must be approved by the Chief Financial Officer or designee prior to the execution of the contract or issuance of the purchase order
• All emergency procurements and bid waivers between $1M and under $5M must be reported at each Board of Governors’ Finance and Facilities meeting and reported annually to the Board of Governors
• Generational Bid Waivers and Pass-through Waivers of Bid Procurements shall be exempt from Board of Governor approval.