Important Information for Suppliers

• Suppliers must complete the University-specific registration even if they already have a PaymentWorks account or have completed a PaymentWorks registration for another organization. 
• Completing a PaymentWorks profile for another organization does not automatically establish the supplier as a University supplier. 
• The default payment method (check) and default payment terms –“Receiving Payment Options” (link).
• Rutgers University does not currently utilize the PaymentWorks invoicing functionality.
• Rutgers University does not store supplier banking information and does not use banking information maintained within a supplier's PaymentWorks profile.

Important Reminders

Before sending a PaymentWorks invitation, departments should confirm that the supplier and the type of goods or services being provided are eligible for PaymentWorks onboarding. Certain categories require prior approval or are managed by other university departments.

• Trademark Licensing Approval Required. 
  • No new suppliers for promotional merchandise, apparel, signs, displays or awards, should be invited or added without approval from the Office of Trademark Licensing (trademark@ucm.rutgers.edu) in University Communications & Marketing.
• Facilities and Trade Services Approval Required
  • Suppliers performing architectural, engineering, or trade-related work, including: Electrical, Painting, HVAC, Plumbing should not be invited through PaymentWorks. These services are managed exclusively through Institutional Planning & Operations (IP&O).
• Non-PO Transactions. Suppliers receiving payments for transactions that do not involve the purchase of goods or services generally do not need to register in PaymentWorks.

The following payment types should be processed through Candex (link):

• Honoraria
• Non-Employee Travel
• Athletics Game Day Services
• Patient Actors
• Net (Print) Royalties