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Procurement Resources

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PaymentWorks

PaymentWorks is Rutgers University’s supplier onboarding platform. New and existing suppliers are required to register and create or maintain a PaymentWorks profile in order to do business with the University and receive payment.

PaymentWorks provides a secure, centralized process for collecting and validating supplier information and supports the University’s compliance with applicable federal and state requirements. The platform also helps reduce the risk of payment fraud through supplier verification and secure onboarding processes.

For suppliers, PaymentWorks provides a centralized profile where they can track the status of their registration, securely provide required information, and maintain their business and payment information as changes occur.

Please note: Suppliers cannot independently register with the University through PaymentWorks. Supplier onboarding is by invitation only, and unsolicited registration requests cannot be accepted. A University department contact will work directly with the individual or company to obtain an appropriate email address for the PaymentWorks invitation.

For business continuity, suppliers are encouraged to provide a shared or monitored business email address that can be accessed by the appropriate individuals within the organization.

Important Information for Suppliers

  • Suppliers may be required to provide:

    • Legal business name
    • Tax identification number (TIN) or Social Security Number (SSN)
    • Business address
    • Email address
    • Phone number
    • Tax status information
    • Signed IRS tax forms

    Required Tax Forms

    • W-9 (U.S. Entities)
    • W-8BEN (Foreign Individuals)
    • W-8BEN-E (Foreign Entities)
  • Suppliers are expected to complete the PaymentWorks registration process within 10 calendar days of receiving the invitation.

    PaymentWorks sends automated reminders for incomplete registrations on days 1, 3, 7, 14, 21, 28, and 35.

    If the registration is not completed within 35 calendar days, the invitation may be canceled. A new invitation may be required.

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