Onboarding Process Overview

Although there is no formal pathway to becoming a supplier to Rutgers, those interested in working with the University are encouraged to connect directly with the departments that may have a need for their goods or services. Supplier relationships are typically established at the department level across the University’s campuses.

To become an established University supplier, a business must be invited by a University department to complete the supplier registration process.

Prospective suppliers are encouraged to review the University’s Terms and Conditions and Procurement Policy to familiarize themselves with the requirements for doing business with the University.

The University uses PaymentWorks to securely collect and validate supplier information as part of the supplier onboarding process.

How the Process Works

1. Invitation to Register
   The University department initiates the supplier onboarding process by sending an invitation through PaymentWorks. Once the invitation has been approved, the supplier will receive an email invitation with a link to create their PaymentWorks account. 
2. Create a PaymentWorks Account
   New suppliers must create a PaymentWorks account using the link provided in the invitation email. Suppliers that already have a PaymentWorks account may be able to use their existing profile. 
3. Complete the University Registration
   Once the account is created, the supplier will receive instructions to complete the University-specific supplier registration. The supplier must provide the requested business, tax, payment, and other required information and submit the registration. 
4. Validation and Review
   After submission, PaymentWorks performs applicable validation and screening checks. All Foreign supplier registrations are also routed to Export Control for additional review. 
5. Approval and Supplier Setup
   Once the registration has completed all required reviews and approvals, the University will approve the registration and create the supplier record in the University's systems. 
6. Confirmation
   The supplier and the University department that initiated the invitation will receive notification when the onboarding process is complete.